Event Hospitality Coordinator

Theatre Orangeville is seeking an energetic, detail-oriented Event Hospitality Coordinator to manage on-site event setup, staging, and hospitality execution across our season. Reporting to the Business Operations Manager, this hands-on role is essential to delivering exceptional donor, sponsor, and audience experiences during opening night receptions, special functions, and theatre events.

The ideal candidate brings strong physical staging capabilities, active Smart Serve certification, high standards of hospitality presentation, and excellent interpersonal skills.

Hospitality Staging & Equipment Management:

• Lead physical setup and staging for all receptions and hospitality areas across Theatre Orangeville facilities (includes heavy lifting and physical staging of tables, setups, and displays).
• Receive sponsor food and beverage deliveries on-site, arranging attractive food and drink displys.
• Manage non-beverage hospitality supplies and equipment, including wine/champagne glassware, coffee/tea service, serving platters, trays, tongs, cutlery, napkins, and linens.
• Ensure all food safety, hygiene, and visual presentation standards are met before, during and after events.
• Manage prompt teardown, post-event cleanup, proper handling of leftover food, and returning caterer/sponsor equipment.

Event Leadership & On-Site Coordination:

• Act as a key on-site lead for event hospitality during pre-show, post-show, and opening night receptions.
• Liaise with front-of-house staff, volunteers, box office personnel, and venue managers to ensure smooth guest flow.
• Maintain a clean, attractive, and welcoming environment in all reception areas throughout each event.